Submitting an STP Update Event or Full File Replacement in IPA Books+

Legacy KB ID: 5759

Question

I'm using IPA Books+ and I need to send an Update Event or Full File Replacement to the ATO for Single Touch Payroll (STP). How can I do this?

Answer

Update Event

When to use "Update Event"? An update event can be used to correct employee YTD figures where a change has been made to a prior employee pay event.

An Update Event can be used to:
  • Correct misclassifications where, for example, an item has been reported as Gross Payments where in fact it should have been reported as an Allowance.
  • Where the employee YTD data in the Payroll Systems doesn't match what has been reported to the ATO.
If you would like to send an STP Update Event using IPA Books+, please follow the below instructions:

  1. Within IPA Books+, go to Payroll > Single touch payroll
  2. Click on the pay run which is being updated
  3. Tick the "Update" checkbox next to the relevant employee(s)





  4. Click the down arrow next to "Send to GovConnect STP" and select "Send update"




  5. The data is now sent to GovConnect. Please go to your GovConnect and open the relevant STP subscription.
  6. You will notice the submission will say "Yes" underneath the column.





  7. Click "Submit" and fill out the relevant information to send the Update Event to the ATO.

Full File Replacement

When to use "Full File Replacement"? A Full File Replacement gives you the ability to completely replace the lastest STP submission you lodged successfully to the ATO when the submission was sent in error or contained significantly corrupt data.

Rules:

A Full File Replacement:
  • Shouldn't be used for corrections
  • Can only be used to replace the last successful STP submission
  • Can't replace an Update Event (a new Update Event should be used in this case)
  • Cannot be used if employee payroll data has changed since the last STP submission you are replacing
If you would like to send an STP Full File Replacement using IPA Books+, please follow the below instructions:

  1. Within IPA Books+, go to Payroll > Single touch payroll
  2. Click on the pay run which is being used as the Full File Replacment
  3. Click the down arrow next to "Send to GovConnect STP" and select "Send full file replacement"





  4. The data is now sent to GovConnect. Please go to your GovConnect and open the relevant STP subscription.
  5. If you then click "Detail" next to the submission you will see it says "Yes" underneath "Full File Replacement"









  6. Click "Submit All"
  7. On the next screen, it will ask you which pay run you are replacing. Please note, as per ATO guidelines, you can only replace the very last pay run successfully submitted. Please select this relevant pay run.





  8. Confirm and submit the submission so the Full File Replacement is sent to the ATO.

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