IPA Books+
How to
Getting Started - IPA Books+
Day to Day
Recurring Transactions
Estimates
Invoices - IPA Books+
Customer Adjustment Notes
Receive Money
Bills
Supplier Adjustment Notes
Make Payments
Chart of Accounts
Projects
Items
Timesheets
Expense Claims
Journals
Customer Statements - IPA Books+
Contacts centre
Contacts
Payroll
NSW support package
JobKeeper Payment
JobKeeper Payment
JobKeeper reporting periods
Processing JobKeeper Payments in IPA Books+
Adding JobKeeper Allowance pay items in IPA Books+
The JobKeeper Extension Webinar by Clayton Oates (QA Business)
JobKeeper Payments FAQ
JobKeeper Payments FAQ
JobKeeper reporting periods
The JobKeeper Extension Webinar by Clayton Oates (QA Business)
JobMaker Credits
Quick Guide
Pay Items
Employees
Employee invitation
Processing a Pay Run
Processing SuperStream Payments
Super Funds
Single Touch Payroll - IPA Books+
Processing EOFY - IPA Books+
Payment Summaries
Processing Payments
Lodge Tax File Number (TFN) Declaration
Using IPA Books+ Timesheets with Payroll
FAQ - IPA Books+ STP
Banking
Bank Accounts - IPA Books+
Bank Transactions
Suggested Matches
Allocate Transactions
IPA Books+ Transactions
Fast Coding
Reconciliation - IPA Books+
Reconciling your accounts
Undoing a bank reconciliation
Transfer Money
Transaction Rules
Bank Payments
Reporting
Book Settings
Features
Document Storage
IPA Books+ Search
Grossed-Up Transactions
Classifications
Column Filters
Import Chart of Accounts
Integrations
IFA Books+ (UK)
Making Tax Digital (MTD) for VAT
Making Tax Digital (MTD) for VAT introduction
General VAT settings
VAT details
Authorising MTD for VAT
VAT rates
Populating your MTD for VAT return
VAT reports
Preparing and submitting a VAT return
Re-authorising MTD for VAT.
Postponed VAT Accounting
XML VAT return submissions
UK Domestic Reverse Charge scheme
Temporary reduced 12.5% VAT rate
Dashboard
IPA Books+ FAQ
Reconciling External Merchant Fees
Troubleshooting
IFA Books+ (UK) troubleshooting
Entering YTD Payroll balances in IPA Books+, when migrating from another software.
Payable Type field in IPA Books+
Unable to login to IPA Books+ Portal when Ad-blocker is installed.
Preparing IPA Books+ for Single Touch Payroll, (STP)
How to enter a Director’s Loan into a IPA Books+ Book
Duplicate Pay Runs Automatically Created in IPA Books+
How to Submit a Nil STP Submission to the ATO using IPA Books+
Access Denied or You do not have enough access rights ... attempting to view a Book on Mobile App
Submitting an STP Update Event or Full File Replacement in IPA Books+
How to switch the ownership of a bank feed
Why do I get an Error 522 when I attempt to add my bank account to my BankData record through Yodlee
‘Pay run error: the number credit is outside the valid range’ when finishing the termination payrun.
Payment summary is out by Pays, which was done via YTD setup.
Can’t add a tax code to a transaction in the Payments and Receipts window of CashBook.
Setting up and processing Payroll in IPA Books+.
How do I enable Leave Loading to be included in Super calculations in IPA Books+?
“Invalid Company Information error” in GovConnect STP when submitting pays from IPA Books+
Unable to pay super guarantee for amounts below $450.00
“Error reading selected bank transactions” when clicking on Reconcile on the Banking Screen
Text on IPA Books+ new design is not properly aligned
Error – the value ‘/Date(14749879800000)/’ is not valid for StartDate
Recording RCTI in IPA Books+ or (buyer created tax invoice)
Processing Time In Lieu in IPA Books+
Connecting your Book to your BankData feeds
"An error occurred while processing your request or the page you last visited does not exist anymore" when create/view a TPAR report
How to close a BankData Account in IPA Books+
Importing PayPal transactions and matching with my records from PayPal payment services.
Credit for GST tax paid on BAS does not match GST on Purchases on GST Summery Report
Employees are unable to enter timesheets and/or Expense claims on Mobile app.
Downloaded Bankdata transactions disappear from a IPA Books+ Book
Writing Off Bad-Debts in IPA Books+:
How to link Bankdata feeds and allocate transactions in IPA Books+
Creating a new role for a user in IPA Books+.
Postings don’t balance when entering a Journal.
Error - Tax code cant be entered for non-taxable items
Deleting a IPA Books+ BankData subscription
How to Setup and Calculate Super in IPA Books+
HTTP ERROR 504 when loading an Account Enquiry Report, and unable to load book. Blank screen
Super is not calculating
Setting up a BankData account on IPA Books+
Error: Line item does not have a number, when entering TimeSheet entries on an Invoice
The Cash/Bank status for this entry differs from what is was previously set to. This is not allowed
Downloaded bank transaction does not allocate to bank ledger accounts
Entering Gross Amounts (Tax inclusive) or Net Amounts (Tax exclusive) in your transactions.
How to add or change or purchase the new modules? Activate /Deactivate Modules
Credit Card transactions no longer available in IPA Books+ after creating a new Yodlee feed
Manually Importing PayPal fee transactions.
How to lock or unlock the book.
How to enable Estimates or Quotes feature in my Book?
Recording SuperStream payments in IPA Books+
STP Payrun Has No Figures Appearing
How to update YTD balances on the Payment summary in IPA Books+
Invoice shows Due Date one day before Invoice Date
Editing and creating a new ABA file with an updated amount
The opening balance changes in a reconciliation when a transaction from previous month, is reconcile
Removing an account from your IPA Books+ BankData Record
Transaction rule does not pick up the transaction
Configuring and Understanding PayPal integration in IPA Books+
Creating customer statements
Entering the FBT amount on the Payment Summary in IPA Books+
Understanding RESC in IPA Books+
BankData signup & configuration for IPA Books+
Do not have a decimal point on the IPA Books+ App
CashBook Online screen wobbles
Processing Employment termination payments (ETP) in IPA Books+:
Refund customer overpayment
Delete the bank transactions (QIF/CSV file) in bulk that was incorrectly imported.
SSO (Google/Microsoft) accounts are unable to login from Mobile App.
Processing SuperStream in IPA Books+
An error occurred submitting single touch payroll details to the API
Credit Card Account has no provision for a Credit Limit
Creating an ABA file for batch payments processing in bank, from IPA Books+.
Manually Importing PayPal transactions
How to update the billing information in IPA Books+? How to change the credit card details
How to enable/process Taxable Payments Annual Reports (TPAR) in IPA Books+.
No ability to unlink a bank ledger account from a bank feed
How to purchase the expired trial book?
How to edit/delete the paid invoices in IPA Books+?
Supplier Overpayment
How do I enter ACN in IPA Books+?
Enter opening balances in IPA Books+
Processing GST payable and GST refunds to and from the ATO in IPA Books+
Latest Bankdata transactions not available in IPA Books+ Book.
Cannot process a downloaded Bank Transaction - <> characters in the Description field.
Create new user in IPA Books+, Delete the user, share the book with accountants
Invoices print with part of top and left side cut off
Forcing an immediate update of your Yodlee bankfeed
Grey Screen When Trying to Print in IPA Books+
Receiving a cash refund for an overpayment of a bill.
How to unlock the bank account that has been locked after reconciliation.
Cannot change Terms and Credit limits on the IPA Books+ App
IPA Books+ Invoice does not save.
Last financial year to date report does not show transactions to today
How to process the Termination in IPA Books+?
How to stop reducing SG from Salary Sacrifice (new law effective from 1 Jan 2020) in IPA Books+
STP Screen has Doubled Up Employees & Gross Amounts in IPA Books+
Looping issue when creating new Book.
Customer Portal
How to
IPA Books+
Getting Started
Creating an Account
Updating your Details
FAQ - Customer Portal
Changing from a Single Sign In Login to a Username/Password one
Transferring Ownership
Adding Modules
Deactivate your subscription
Partners
Troubleshooting
Bankdata
How to
Getting Started
Yodlee
Feed Status
FAQ - Yodlee
Changing my Bank Login
Missing Latest Transactions
Connecting to Yodlee FastLink
Direct Bank Feeds
BankData FAQ
Troubleshooting - Bankdata
Bank Feed Management screen is missing some bank feed connections.
Missing transactions in BankData downloads
Removing Duplicate transactions from a BankData import in IPA Books+
Signing up for a Bankdata license on Reckon Accounts
Latest Bankdata transactions not available in IPA Books+ Book.
Bank Feeds available on Reckon Bank Data
Forcing an immediate update of your Yodlee bankfeed
Bankfeed missing transaction
Accessing Yodlee feeds with MFA for the first time
Creating a direct feed to a Westpac bank account
Yodlee feeds do not automatically update
Do not have an Operator ID to complete signup for an ANZ Credit Card account through Yodlee
You dont have permission to request bank feeds .....for an ANZ Business One CC
Handling Online Banking and BankData in the one company file
How to Export transactions from your bank account
How to sign up an Australian ANZ Business Banking account to BankData
Unexpected Error Adding Yodlee Feed for BankData
Transactions for Yodlee accounts suddenly stop
You don’t have permission to request bank feeds for this account error when attempting to download B
Don’t have permission to download Bankdata on my Credit Card Number.
Bankdata: Re-verify Your Login Credentials / "You need to use your netlock device" for Commbiz
Reckon GovConnect
How to
Troubleshooting
My company’s legal name is long and doesn’t fit in the Legal name field. What can I do?
Error ‘Something went wrong’, when trying to open GovConnect
Registering your software ID to ATO via ATO Access Manager.
Why is my ATO status still saying ‘Pending’ and not ‘Success’, even days after submission?
Revoking the Multi-factor Authentication (MFA) for use on another device.
PayrollDetail requires property “TotalGross” and “TotalPAYG” error when uploading STP files.
Two Payment Summaries in MyGov account (one 'Tax ready' and one 'Not Tax Ready')
What is recovery PIN and how to access it in Reckon GovConnect STP portal
STP upload Error, ‘instance.EmployeeData(*).Detail.Email is not any of (subschema 0),subschema 1),’
Common ATO STP Errors in Reckon GovConnect
How to revoke Multi-Factor Authentication using Recovery PIN in Reckon GovConnect STP portal
Error message 'Please contact the Tax Office', when submitting STP to ATO
Adding MFA via Chrome extension alternative to smartphone
Final Event column showing as ‘No’ for my terminated employee(s) in the Reckon GovConnect Portal
FAQS for GovConnect STP
Table of Contents
- All Products
- IPA Books+
- How to
- Day to Day
- Recurring Transactions
- Recurring Invoices
Recurring Invoices
Recurring transactions permission
A new set of permissions for recurring transactions is added to Roles (within the Day to Day role dropdown options). The permissions govern whether the specific user can create, edit or delete a recurring transaction template. Administrator and Superuser roles will have all recurring transactions permissions enabled by default.

View: Allows a user to view the recurring transactions list screen and recurring template. However users cannot create or edit a recurring transaction template.
Create and edit: Allows the user to create and edit recurring transaction templates. Note: Enabling this role also enables 'Create and edit' role options for Invoices, receipts and payments.
Delete: Allows the user to delete recurring transaction templates.
All: Includes View, Create and edit and Delete permission. All is enabled for the Administrator and Superuser role by default.
Where do I find Recurring transactions?
The recurring transaction list screen is located on the side menu Day to Day > Business > Recurring Transactions. A minimum role permission level of 'View' is required to access recurring transactions.

Recurring transactions list screen
The recurring transaction list screen displays all recurring transaction templates set up in the book. Click Add invoice to set up a new recurring invoice from this list screen. To create a recurring template, you will require the Create and edit role permission to be enabled.

Recurring template: This is the name of the recurring invoice template.
Transaction type: Displays what transaction type the recurring template is set up for.
Reference: Reference as stated on the recurring invoice template.
Contact: This is the customer who the recurring invoice is created for.
Start date: The start date when the recurring invoice will be first created.
End date: The end date when the recurring transaction will finish. The end date will be blank if there is no end date specified or the status is inactive.
Frequency: The interval frequency which the recurring transactions will run.
Next transaction date: The date when the next recurring invoice will be created.
Status: Active or Inactive. The recurring invoice will not create when template is set to inactive. The status will be inactive when the recurring invoice has completed the last occurrence.
Recurring receipt template
The example below shows the recurring invoice template where you can set up the details of the invoice and the recurring schedule. When creating a recurring tax invoice (or recurring invoice if you do not track GST on your book), select the customer, invoice payment terms, classification, invoice discount, accounts or items and quantity to be used when the recurring invoice is created.

Recurring transactions schedule
This is where you define at what date interval IPA Books+ will create the recurring transaction.
Name: This is the recurring transaction template name and is a mandatory field. Enter a unique name so you can easily identify the recurring template from the Recurring Transactions list.
Frequency: This is the frequency in which IPA Books+ will create the recurring invoice. There are 3 selections - Day(s), Week(s) or Month(s). For example, enter "2 weeks" if you want the invoice to be created fortnightly.
Start date: Select the date when you want the first recurring invoice to be created. If your start date is set on the last day of the month and frequency is monthly, an option will become available to select 'Use last day of the month'. If selected, this will allow IPA Books+ to create the recurring invoice on the last day of the calendar month. For example, you have a monthly recurring invoice template with a start date of 28 Feb 2019 and opt for 'Use last day of each month' selection, the next transaction date will be 31 Mar 2019.
End: Specify under which conditions the recurring invoice will end.
> After: Set the number of times you want the invoice created before it ends. The recurring invoice template will be set to inactive after it has completed the set number of recurring invoices.
> At date: Enter an end date when the last recurring invoice will created. Recurring invoice will not be created after the end date and the recurring invoice template will be set to inactive automatically.
> Never: The recurring invoice will continue to create at the set frequency without an end date.
No. of occurrences remaining: IPA Books+ calculates the number of occurrences remaining based on the start date, frequency and end date conditions.
Next transaction date: This is the next transaction date when the recurring invoice will be created on.
Email invoice automatically: When the checkbox is selected, IPA Books+ will email the invoice to your customer automatically after it is created.
Status: This is the recurring invoice template status. When the end date has lapsed (no occurrences remaining), the template will be set to inactive and no recurring invoices will not be created.
Skip next occurrence
This function allows you to skip the next occurrence should you not require the recurring invoice to be created at any stage. When you click on 'Skip next occurrence' in the recurring transaction template, a message will appear asking you to confirm the action and the new next transaction date for the recurring invoice. The number of occurrences remaining will be reduced by 1 when you skip an occurrence.


Set as recurring
You can also set up a recurring invoice template from an existing invoice. You will need to have Recurring transactions 'Create and edit' permission to set up a recurring invoice template. Invoice details such as Contact, Payment terms, Classification, Reference code, invoice discount and invoice line details will be copy onto a new recurring invoice template when you click 'Set as recurring' from the existing invoice.

Recurring template column on receipt list
To allow you to easily identify which invoices are created from a recurring invoice template, a Recurring template column has been added to the invoice list screen.
You will be able to open the recurring transaction template from the invoice list if you have Recurring transactions "Create and edit" permission. The recurring template name will be shown if the invoice was created from a recurring transaction.
Recurring template column are also available on other corresponding invoice tabs; All, Draft, Approved, Overdue, Unpaid and Paid.

FAQs
Q: What time does IPA Books+ create the recurring invoices?
A: IPA Books+ creates the recurring invoices every hour.
Q: How can I tell if an invoice is created from a recurring invoice template or by another user?
A: The recurring invoice template name will be display in the Recurring template column. If the column is empty, it would mean the invoice transaction isn't associated to a recurring transaction. Alternatively, you can go to 'View history' on the Invoice and locate the 'Invoice created' description. Invoices created from recurring invoice template will display "System" as the full name of the invoice creator.
Q: I have set up a recurring payment with today as the Start date. However, when I go to the invoice list, it has not been created yet.
A: Please check the invoice list later as it has been queued. You can also check the 'Next transaction date' on the Recurring transactions list if it has been updated.
Q: Can IPA Books+ email the invoice to my customer when it is created?
A: Yes, you can set IPA Books+ to email the invoice automatically by selecting the "Email invoice automatically" checkbox on the Recurring invoice. You can view if the invoice have been emailed via the Email history or on the invoice View history.
Q: I have the Invoices & Bills Medium module on my book. I can create invoices and view recurring transactions list on my book but I cannot add a recurring invoice.
A: You need to have the Create and edit permission enabled for Recurring Transactions in order to create a recurring invoice template. Check that you have the permission enabled in Settings > Books Settings > Roles. If you do not have the Create and edit permission enabled under Recurring Transactions, you will need to ask your book administrator to grant you access.
Q: I have Invoices & Bills Lite module on my book. I can create invoices on my book but I cannot add a recurring invoice.
A: Recurring invoices is available with the Invoice & Bills Medium module only. You can upgrade your book to Invoices & Bills Medium through the book launch page in your IPA Books+ Portal dashboard. Select the menu icon on your book tile > Settings > Customise your IPA Books+ modules.