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Adding JobKeeper Allowance pay items in IPA Books+


This article has been updated with the JobKeeper 2.0 steps. To learn more about the changes in JobKeeper 2.0, please click here.

In order to process a JobKeeper payment, there are a minimum of three (3) ATO mandated allowance pay items that need to be added to your book. This document will guide you through the setup of the required ATO pay items in IPA Books+.

You will need to log in to your IPA Books+ book with administrator rights to Payroll. Administrator, Payroll Administrator, Superuser and Support roles will all have the required permissions.

Go to Settings and select Payroll settings > Pay items

Click the Add button.

In order to process a JobKeeper payment, three (3) allowance pay items need to be created. 

The allowance name must follow the ATOs designated format. Any deviation from the exact name may significantly delay or prevent the government reimbursement.

JOBKEEPER-START-FNXX/JK-ST-FNXX

This allowance item is used to indicate the first JobKeeper fortnightly period for which the subsidy is payable. "XX” refers to the start fortnightly period to which the payment applies. You can use either JOBKEEPER-START-FNXX or JK-ST-FNXX.

Click here for more information on the ATO's Fortnight Numbers (FN).

You may need to create multiple JOBKEEPER-START-FNXX/JK-ST-FNXX items if you have eligible employee/s who start receiving the JobKeeper payments in different fortnight periods.
Allowance item set up

Pay item type: Allowance

Allowance type: Other

Name: JOBKEEPER-START-FNXX OR JK-ST-FNXX

You will need to replace "XX" accordingly to which JobKeeper reporting period your pay date falls in.

Expense account: Choose an existing Expense account to track the transactions. Alternatively create a new expense account. ** Please contact your qualified advisor (eg accountant, bookkeeper) for assistance as needed.

Calculation basis: Quantity

Default rate: Null

Limit: Null per pay

Tax applicable: Tax free

As the amount sent with the START item will be $0.00, the tax applicable is irrelevant.

Show as allowance on payment summary: Ticked

JK-TIERX

This allowance item is used to determine which JobKeeper tier the employee falls into. "X" referes to the tier number, so for example if an employee is Tier 1, the item will be named JK-TIER1.

You may need to create multiple JK-TIERX items if you have employees which are eligible for different payment rates.
Allowance item set up

Pay Item Type: Allowance

Allowance Type: Other

Name: JK-TIERX

You will need to replace X with the relevant tier, either 1 or 2.

Expense Account: Choose an existing Expense account to track the transactions. Alternatively create a new expense account. ** Please contact your qualified advisor (e.g. accountant, bookkeeper) for assistance as needed.

Calculation Basis: Quantity

Default Rate: Null

Limit: Null per pay

Tax applicable: Tax free

As the amount sent with the Tier item will be $0.00, the tax applicable is irrelevant.

Show as allowance on payment summary: Ticked

JOBKEEPER-TOPUP

This allowance item is used to indicate a gross amount top-up to the Jobkeeper payment minimum.

Allowance item set up

Pay item type: Allowance

Allowance type: Other

Name: JOBKEEPER-TOPUP

Expense account: Choose an existing Expense account to track the transactions. Alternatively create a new expense account. ** Please contact your qualified advisor (eg accountant, bookkeeper) for assistance as needed.

Calculation basis: Quantity

Default rate: Null

Limit: Null per pay

Tax applicable: Gross payments

Show as allowance on payment summary: Ticked

JOBKEEPER-FINISH-FNXX/JK-FI-FNXX

This allowance is used to indicate any exit of eligibility or termination of the employee. "XX” refers to the final fortnightly period to which the payment applies.

Click here to find out about the Fortnight numbers (FN).

You may need to create multiple JOBKEEPER-FINISH-FNXX/JK-FI-FNXX items if you have employees who stop receiving the JobKeeper payments in different fortnight period. 

This can occur due to Workers' Compensation absence, cessation of employment, change of citizenship, visa, personal circumstances and for other reasons which can make an employee no longer eligible to receive the JobKeeper Payment.
Allowance item set up

Pay item type: Allowance

Allowance type: Other

Name: JOBKEEPER-FINISH-FNXX OR JK-FI-FNXX

You will need to replace "XX" accordingly to which JobKeeper reporting period your pay date falls in.

Expense account: Choose an existing Expense account to track the transactions. Alternatively create a new expense account. ** Please contact your qualified advisor (eg accountant, bookkeeper) for assistance as needed.

Calculation basis: Quantity

Default rate: Null

Limit: Null per pay

Tax applicable: Tax free

As the amount sent with the FINISH item will be $0.00, the tax applicable is irrelevant.

Show as allowance on payment summary: Ticked

Please refer to how to process JobKeeper payments in a pay run after you have created the 3 allowance items.

How did we do?

Processing JobKeeper Payments in IPA Books+

The JobKeeper Extension Webinar by Clayton Oates (QA Business)

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