Receive Money

Receive money allows you to record money coming into to your bank account. This is also known as Receipt. Receipts are the amount of cash a business received. Receipts are cash sales, as well as money received on a customer's account.

Receive money transaction is part of Core module.


Receipts permission

The set of receipts permission govern what actions a user can perform on the book.

View : Allows user to view the receipt list and receipts. User cannot modify or create new receipt.

Create and edit : Allows user to view, create and edit but not delete a receipt.

Delete : Allows users to view, create, edit and delete a receipt.

Print and email : Allow users to view, print and email a receipt.

All : Allows users to perform all of the above.

To add or modify a user role, go to Settings then select Roles.

Receive money access

To navigate to the Receive money list, expand Day to Day menu and in the Money In section select Receive money. If you want to create a receipt from any page on IPA Books+, click Quick Add drop down menu on the banner and select Receive money.

 

Receive money list

The Receive money list shows all receipts that are created. The list can be filtered for All transaction, Not reconciled or Reconciled to be displayed by clicking on the relevant tab. You can customise what columns to display on the Receive money list by using the Spanner Icon and select what columns to be displayed (or not) on the screen.

Not reconciled and Reconciled tabs shows the reconciliation status of the receipts. When a receipt is reconciled, it will be shown in the Reconciled tab. When the receipt hasn't been reconciled yet, it will appear on the Not reconciled tab.

You can filter by selecting the funnel icon on each column.

Create receipt

To create a new receipt transaction click on Add on the Receive money list. Select a customer contact and the bank account you want to deposit the payment to. The Amount can be entered by deselecting Use transaction total or the amount will be calculated from the transaction total below. 

You can set your default money in bank account from Day to Day (Money in) settings.

Click on the New tab to add a new transaction to the receipt. Click on Save & close to return to the Receive money list.

Classifications can be enabled on General settings.

To Edit or Delete a receipt, click on the relevant payment in the Receive money list then revise, delete or view the history of the customer payment as required. Click Save & close to return to the Receive money overview.

 

 

If Invoice Medium module is active, you can set exisiting receipt as recurring so IPA Books+ can automatically add the receipt to the bank account.

You can print and send the receipt to the customer via email after the receipt is saved. Click on Print hyperlink to print the receipt as a PDF.

To add your company logo to receipt, go to Manage invoice templates in Settings and add your custom logo to Generic invoice header.
Text added on the receipt Details field will appear on the Notes section when printed.

Click Send via email to email the receipt. You can add the customer email and customise the message. To preview the receipt, click on the Receipt hyperlink on the footer of the message box.

You can customise the receipt email from General settings → Email settings.

Receiving payment from invoice

To receive a payment against an invoice, from the Invoices overview, click on the relevant invoice to open it. Only approved invoices can receive payment. Click on Receive payment

 

 Complete the details of the customer payment received, or click on View full details to bring up the receive money light box. 

When all details and mandatory fields have been completed click on Save. The invoice status has now been updated to Paid

 

 Click on Close to return to the Invoices list.  

From the Invoices list, click on an Invoice, select View history to see the audit trail for the invoice.

 

How to video

Making a cash sale.

How did we do?

Customer Adjustment Notes

Bills

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